Field app · for the marketing team

A camera that proves where the sample came from

A photograph of a sample is only useful later if nobody can argue about when and where it was taken, and which job it belongs to. The field app's camera writes all of that onto the picture at the moment it is taken, and files the picture against the client's letter — so anyone in the lab can open that letter, months later, and see the sample exactly as it was collected.

Which letter? — choosing the client letter before taking photographs

Step 1 — pick the letter these samples belong to.

Sample Record → Camera → Add letter no

First, which letter is this?

Before the first photograph, the camera asks which client letter the samples belong to. It lists the person's own letters — reference number, client and date — with a search box. One letter can hold as many photos and videos as the visit needs, and the choice is remembered for the rest of the visit.

If the letter is not in the list yet, its number can be typed in by hand.

Field camera with the live stamp showing address, latitude, longitude, time, person and letter number

Step 2 — the live stamp, before the shutter is pressed.

Sample Record → Camera

Every photo carries its own evidence

The stamp is visible on the screen while you frame the shot, and printed into the photograph when you take it. It is also saved as data with the record, so the office can search and map it.

PlaceThe site name, and the street address the phone resolves
GPSLatitude and longitude, with the accuracy in metres
Date and timeFrom the phone's clock, to the second
WhoThe marketing person's name and code
LetterThe client letter the sample belongs to
Photo or videoVideos are recorded too, with the same details saved on the record; several shots in one go stay together as a batch

Camera settings — what the stamp shows.

Camera → settings

Honest about anything typed by hand

Each line of the stamp can be switched on or off, and a site can be given the name everyone uses for it. When a sample is photographed a day late, or the phone cannot get a GPS fix indoors, the date or the coordinates can be entered by hand — and the record then says so. A stamp that came from the phone and one that was typed are never mixed up.

Street address, coordinates, name, sample name and letter number — each switchable
12- or 24-hour clock
Hand-entered time or place is flagged on the saved record

Your visits: photos grouped by day with a location marker

Your visits — day by day.

Sample Record

Filed by day and letter — on the phone and in the lab

Photographs are grouped by visit day on the phone, each tagged with its letter. The same pictures appear at once in the web panel under Sample Record, arranged by person, then day, then letter, with the place on a map — so the reception can check what is arriving before the sample does, and a dispute months later is settled by opening the letter.

No signal on site? Photos stay safely on the phone until they are delivered, and can be sent again with one tap
Kept on cloud storage, not on the server's disk
A marketing person sees their own photos; the office sees everyone's

See Sample Record in the web panel →

Everything else a marketing person needs in the field

Their own clients, bookings, money and mileage — nothing they are not meant to see.

Field app dashboard — **Dashboard** — this month's bookings, kilometres and expenses, and shortcuts to the camera, expenses and meter.

Bookings by letter — **Bookings** — by letter, with every job order and its status, and the letter PDF one tap away.

**My Ledger** — invoiced, received, outstanding and TDS for the year, with the collection percentage and trend.

Insights by client — **Insights** — each client's bookings, outstanding and letters, with dormant clients to chase.

**Meter readings** — start and end of duty with the odometer, so travel allowance is worked out, not argued.

GenLIMS Assistant — **Assistant** — ask by voice or text: "my bookings this month", "unpaid invoices". It sees only your own data.

Field app menu — **Menu** — expenses, invoices, reports, pending work, meter readings, hold and cancelled.

Also in the field app: expense claims with bill photos, payments collected, the lab's documents and certificates to show at a client meeting, rate lists, team chat and notifications.

Owner's app · for the owner and managers

The whole lab, from anywhere

Billing, collection, approvals and people — the figures an owner checks every day, and the decisions that should not wait until they are back at the desk.

Owner's app dashboard — **Dashboard** — total invoiced, received, pending and bookings for any period, and a quick diary for daily expenses and payments received.

Accounts: invoices — **Accounts** — every invoice with paid and pending, pending payments, and payments recorded against one bill or many at once.

Expense approvals — **Expenses** — marketing and office claims waiting for approval, approved or rejected with one tap.

Human resources — HR — employees, today's attendance and leave requests.

Every module, one tap from the home screen

Mailbox — the company inboxes, including files shared into it from other apps
AI Assistant — ask about any figure in the lab
Bookings — letter-wise, with items and documents
Quotations — written on the phone, printed on the letterhead
Attachments — profiles, certificates and letters, as folders
Transportation, Inventory, Lab Analysts, Reports
Signed-in devices — see which phones are signed in and cut one off

Access follows the same roles and permissions as the web panel.

The lab in the field, and the lab in your pocket

Demo logins

Field app (marketing)

Owner's app (admin)

Web panel